ABSTRACT:
College Information System is software which will reduce most if not all of the manual work required to run various operations in a college. The project is divided into four different modules i.e. Admin module, staff module, students module and library module.
Admin is the most important module as he/she is responsible for creating and maintaining tables for students and staff as soon as a new semester/year starts. Admin is also responsible for maintaining the data pertaining to students and staff. The staff module can be used for maintaining staff’s records like staff portfolio. This module provides easy access to all student information. The staff also has the messaging service provided to them so that they can interact with other staff members as well as students.
The student module can be used for maintaining student’s records like marks, addresses and contact information. This stored information can be later viewed by students as well as staff members. This module also provides other functionalities to students like messaging service which helps the students to pass information among other students as well as staff members via messages. The students also have a facility to view the messages sent to them.
The library module can be used for maintaining library information. This module helps in easy circulation of books among students as well as staff members. Besides this it also has various other functionalities like storing books in the database as well as removing them if needed. The librarian can also search for books based on book’s name, author, publication as well as edition. It also helps the librarian to send due date warnings to students who have to return the books on a particular day.
These are the various features provided by this software. This also provides a platform for the students to further add functionality and deploy their own applications for the college. This can also be used as a college website and deployed on the internet once its features are well tested in the college.
In the current scenario there is no proper software which an Engineering college can use for maintenance and retaining data. All colleges use a primitive system of storing information in excel sheets & MS access databases. Storing and retrieving the information requires lot of manual work and wastage of paper. The utilization of resource is not done properly.
Our project, College Information System is an effort to replace the above problems by utilizing the resources properly. By transferring all information in a database and making this application around it we have tried to get the information to the people associated with the college in a easy, safe & secure manner. We have incorporated the following features in our project
• Maintaining student’s records likes marks, addresses and contact information.
• Provide easy access to all student information by the staff.
• Communication between students and staff using internal messaging system.
• Schedules to be provided to students
• Options for lecturers to view individual student performance.
• Platform for students to deploy their own applications for the college
Limitations
In CIS we have not been able to find a way to detain a student, if the student changes from one JNTU regulation to another i.e. say from 2004 batch which is RR to 2005 which is NR.
Future scope
In our stipulated time we have tried to incorporate as much functionality as possible. By making this as a platform we have given our juniors a chance to develop their own applications thereby increasing the functionality of the software. Some of the features that can be worked on are:
• Can improve the overall look of the application
• Introduce file attachment facility in the messaging system
• Create more options like average calculation and ranking of students
• Time table generation application
• Blog facility
Many more features can be added to this platform and we feel it’s the best possible way for giving the students a chance to try application development on a platform before their final year project or the industry itself.
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